Message From the Deputy City Manager
What is EnerGov and how does it affect you? EnerGov is municipal development tracking software. You may think that this software only impacts those involved with the development and permitting process, but the implementation effort has much greater impacts than that.
Basically, the development, permitting, and Business Tax Receipt (BTR) process is going electronic – both internal and external. EnerGov will allow developers, engineers, businesses, and contractors to submit applications, plans, and payments and enable City staff to review, issue comments, approve, and schedule inspections electronically. EnerGov will provide workflow automation and tracking services, report writing, mobile capabilities and citizen access. The software will connect all departments involved in the development, permitting and BTR process.
City Council authorized the contract for this new land development tracking software in January. Information Technology (IT), Community Development, Building/Code Compliance, Engineering, and Finance began preliminary work immediately, and official implementation efforts began in July. An IT project manager, Will Thien, was hired for the duration of implementation. Erik Bailey was hired as IT’s System Analyst for EnerGov as a permanent employee. Each week staff from IT, Community Development, Engineering, and Finance will be fully immersed into EnerGov implementation. Staff from those departments will most likely be in EnerGov meetings every Tuesday, Wednesday, and Thursday.
The three-day-a week effort is how EnerGov impacts everyone else. Implementing the software is a huge undertaking that will take 12 months. IT, Community Development, Engineering, and Finance will have staff away from their “normal” duties over 50% of the time over the next year. The staff from those departments that are not directly involved will likely be covering duties for those employees involved with implementation. If you have dealings with these departments, please be patient. Response and answers may be a little slower than normal.
EnerGov requires an enormous implementation effort, but the end result will benefit staff, residents, and developers. While the process will be painful, the product will be worth it.
Vote Creating the City of Melbourne Reaches 50-year Milestone
In July, Mayor Meehan issued a proclamation celebrating the 50th anniversary of the City of Melbourne (the merger of Melbourne and Eau Gallie). On July 15, 1969, residents from the cities and towns of Eau Gallie, Melbourne, Indialantic, Melbourne Beach, West Melbourne, Melbourne Village, Palm Bay, and Palm Shores voted in a referendum on consolidation. The referendum was approved in the cities of Eau Gallie and Melbourne. Following the vote to merge, representatives selected by both cities formed the Municipal Reorganizational Council and began to meet and adopt rules effecting an orderly transition from two cities into one. On November 4, 1969, residents of the newly formed city voted on the new city’s name and also elected he mayor and council members. The history of Melbourne and Eau Gallie goes back more than 150 years. The first settlers of Melbourne – Peter Wright, Wright Brothers, and Balaam Allen – were black freedmen who settled on land south of Crane Creek in 1867 following the Civil War. In 1880, the area’s first post office was established on the land where they settled, and by the drawing of straws, the area was named Melbourne. The first white settler in the Eau Gallie area was John Houston who came down the Hernandez-Capron Trail in 1859. He built a log house on the north side of the Eau Gallie River in the approximate location of Young Street. In 1871, William H. Gleason bought 16,000 acres of land comprising the Eau Gallie area. In December 1897, the Town of Eau Gallie accepted Gleason’s 1884 Plat of the Town of Eau Gallie as the official plat.
Alan King Honored for 28 Years of Service to the City of Melbourne
On July 15 Mayor Kathy Meehan formally thanked and recognized Alan King for his 28 years of service on the Planning and Zoning Board. In late June King resigned his position as Planning and Zoning Board chair because he recently moved outside of the city limits and therefore no longer holds the residency requirements for serving on the board. During his 28 years on the Planning and Zoning Board, King provided expertise, guidance and leadership on pending development matters along with revisions to the City Code and Comprehensive Plan. “You have truly left an imprint on our city,” Mayor Meehan told King. “Staff continues to hold you up as a role model for volunteer board members in the city who wish to serve as chair. The City Council thanks you for this service and appreciates the tremendous commitment that you made.”
VCOP Retires After 45 Years of Service to the City of Melbourne
A retirement ceremony was held at the Melbourne Police Department on July 11 to honor VCOP Marvin Flynn's 45 years of service with the Melbourne Police Department. Mr. Flynn began his career with the MPD in June 1974 as a reserve officer. He was a paid Melbourne Police officer from 1980 through 1982. In 1982, he returned to the reserve program until 2002. At that time Mr. Flynn became a Melbourne VCOP (Volunteer Citizens on Patrol) and was promoted to FTO (Field Training Officer) in 2005.
During the July 23 City Council Meeting, the mayor, council members and city manager congratulated and thanked Silas Scott for 30 years of service to the City of Melbourne. Pictured from left to right are Council Member Mark LaRusso, City Manager Shannon Lewis, Council Member Tim Thomas, Silas Scott, Council Member Paul Alfrey, Council Member Julie Sanders, Vice Mayor Debbie Thomas, and Council Member Yvonne Minus.
Employee Excellence Awards
Sally Goltzman and Kevin McKeown
Sally Goltzman (center) and Kevin McKeown (right) were recognized Employee Excellence awards by Cathy Wysor (left) for coordinating the June 11 City Council meeting that was held at the Melbourne Hilton Rialto Place. Set-up of this off-site meeting required attention to detail and coordination that went above and beyond Sally’s normal duties. She exercised independent judgment outside of her normal scope and did not miss a step in the process. Kevin brought departments, divisions, and contractors together, arranged for field-trips to review the set-up, and applied an incredible level of leadership that went above and beyond his normal duties. He made decisions on the fly outside of his normal scope and inserted himself into the process when necessary. Several people remarked that the work that was done on the front end by Sally and Kevin contributed to a smoothly running meeting.
Lynsey Jones (center) was recognized with a City of Melbourne Employee Excellence award by Ed Gast (right) and Steve Innes (left) for her initiative to take the lead in the implementation of our new software system EnerGov. Lynsey has shown an exceptional ability to manage her daily inspections including cross training for an additional license as an electrical inspector, which is an extremely difficult license to obtain, while gathering all the required inspection types and other daily functions performed by our inspection section that will be needed for the new system. She has provided an exceptional insight as to how we would like our system to perform and is extremely knowledgeable in the overall operations of her department. Lynsey has taken it upon herself to keep the inspection staff apprised of the new system by holding training sessions informing them of what the new system can and will do. Lynsey has proven time and time again she is an extremely important part of our team, and her contributions to the overall success of our mission is a reflection of her dedication to the department.
Congratulations to recent winners of the Applause Award! The following employees were recognized for
exceeding their normal job duties to provide customer service, perform a service or project, or to facilitate
teamwork and/or collaboration:
Congratulations to the following employees on their recent promotions:
- Daniel French to Fleet Division Manager, Fleet Management
- Michael Meridith to Utility Line Locator, Water Distribution
- Ian Mitchell to Police Sergeant, Police Operations
- Ashley Murphy to Communications Officer II, Police Support Services
- Robin Robbins to Meter Technician, Customer Service
- Ryan Schorer to Police Lieutenant, Police Operations
- Richard Smith to Code Compliance Inspector I, Engineering
- Adelle Vazquez to Senior Buyer, Procurement
- William Webster, Equipment Operator II/Streets, retired on June 28 after three years of service.
- Marvin Shaw, Equipment Operator I/Parks, is retiring from the City after 20 years of service on July 19, 2019.