Maintenance Supply Specialist Job Description

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CHARACTERISTICS OF THE CLASS

Under the immediate supervision of the Water Reclamation Regulatory Compliance Coordinator, performs specialized clerical and administrative work in the acquisition and control of the supplies and materials inventory for the division. Procures the needed tools, supplies and materials using established Purchasing Rules & Regulations. Maintains warehouse and surrounding area. Requires light truck, pallet lifter and forklift operations.

EXAMPLES OF DUTIES

A.    ESSENTIAL FUNCTIONS

Obtains competitive quotes for various items stocked at the wastewater plants.

Responsible for plant inventory control, including the maintenance of proper stock levels. Locates, identifies, retrieves and stocks supplies, tools and materials.

Prepares purchase requisitions for approval in order to procure replacement parts and replenish supplies.

Examines deliveries for proper quantity and quality. Compares incoming shipments against packing slips and purchase orders.

Utilizes light truck, 3,500lb pallet lifter and fork attachments on backhoe to load, unload and relocate various items, over uneven terrain and up and down slopes.

Communicates with Supervisors regarding their needs for supplies and materials.

Utilizes computers, faxes and other office equipment as needed for inventory control.

Utilizes inventory control and tracking software, such as MP2.

Performs sweeping, mopping and general maintenance (I.E. painting, irrigation repair and installation, mowing, landscaping) to ensure upkeep and cleanliness of warehouse and designated areas.

REQUIREMENTS

A.    TRAINING AND EXPERIENCE

High school diploma or GED required. Requires a minimum of 2 years experience in the operations, maintenance and inventory control of a wastewater treatment facility, including the direct repair and installation of associated equipment. Must have experience utilizing computerized software systems, including MP2 maintenance, Microsoft Excel, Microsoft Word, and Novell network systems. Must possess and maintain a valid State of Florida Driver’s License.

B.    KNOWLEDGE, SKILLS, AND ABILITIES

Must possess a high degree of mechanical aptitude.

Must possess a high degree of knowledge regarding tools, parts, materials, and supplies utilized in wastewater treatment plant maintenance, construction, and mechanical repair work.

Knowledge of storeroom and warehouse methods and procedures, including physical inventories and record keeping procedures.

Knowledge of the competitive price process as it relates to governmental agencies.

Knowledge of tools and equipment used in grounds and building maintenance.

Ability to use a computer, fax, copier and other office equipment as needed.

Ability to complete arithmetical computations accurately.

Ability to meet with vendors and the general public in a professional manner.

Ability to generate and maintain inventory reports.

Ability to research hard-to-find parts and sole-source manufacturers through various techniques, including technical search engines, reference guides and past history records.

Ability to anticipate divisional inventory needs.

Must be able to operate various motor vehicles.

Must be able to safely operate 3,500lb pallet lifter on narrow and sloped loading dock and uneven terrain.

Ability and willingness to respond to emergency situations as identified by Division Staff, including at night and on weekends.

Must be able to operate backhoe with fork attachments, mowers and weed-eaters.

Must be able to work independently without assistance from coworkers or supervision.

C.    PHYSICAL AND MENTAL REQUIREMENTS

Ability to speak, hear and understand conversations that are spoken in normal tone of voice, both in person and via telephone, in the English language.

Ability to see and read letters, numbers, words, and symbols, including some very small print.

Ability to write and draw letters, numbers and words.

Ability to learn complex tasks and remember without assistance.

Ability to operate hand and power tools.

Ability to walk, stand and sit for various lengths of time.

Ability to lift, carry, push, and pull items awkward to hold and weighing up to 50 pounds over uneven terrain without assistance.

Ability to kneel and squat periodically throughout the day.

Ability to access top shelves in warehouse, including the ability to place and remove items awkward to hold, weighing up to 40 lbs. overhead.

Ability to move back and forth and sideways as needed.

Must have physical and manual dexterity to operate equipment.

Must be able to work five days per week at regularly scheduled hours.

Must be able to work in heat, humidity, cold conditions, and various types of unpleasant weather.

Must be able to climb stairs and ladders regularly.

Must be able to work around static electricity and odors.

Ability to discern depth as necessary to safely load and unload shelves and work safely from elevations.


THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date - 09/29/2003