Maintenance Supply Specialist Job Description

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CHARACTERISTICS OF THE CLASS

Under the immediate supervision of the Water Production Maintenance Supervisor. Performs specialized clerical and administrative work in the acquisition and control of the supplies and materials inventory for all water plant facilities. Is responsible for the acquisition of all needed tools, supplies and materials using established governmental bid procedures as appropriate and or direct vendor contact.

EXAMPLES OF DUTIES

ESSENTIAL FUNCTIONS

Serves as the point of contact for vendor calls and visits.

Obtains competitive bids and quotes for various items stocked at the water plants.

Responsible for water plant inventory control, including the maintenance of proper stock levels. Locates, identifies, retrieves, and stocks supplies, tools and materials.

Prepares purchase requisitions for the approval of the Maintenance Supervisor in order to procure replacement parts and replenish supplies.

Works with the plant supervisors to determine budget requirements for tools, materials and supplies and tracks expenditures accordingly.

Examines deliveries for proper quantity and quality. Maintains records indicating the receipt and disposition of materials and supplies and compares incoming shipments against packing slips and purchase orders.

Communicates with division staff as needed to determine supplies and materials needs.

Utilizes computers, faxes and other office equipment as needed for budgeting and inventory control.

Utilizes inventory control and tracking software.

Maintains proper file records of equipment manufacturers, vendors, service providers, and related equipment and components.

Operate various forklifts, hand trucks, and dollies to load and unload, move or organize heavy material and equipment.

Use hand tools and power tools.

REQUIREMENTS

TRAINING AND EXPERIENCE

High school diploma or GED required. Must possess and maintain a valid Florida Class B CDL drivers license at time of application and obtain tanker endorsement within ninety (90) days of employment. Must possess Forklift Safety Certification or complete certification program within ninety (90) days of employment. Requires a minimum of 2 years experience in either the operations, maintenance or inventory control of a water treatment facility, and direct repair and installation of associated equipment. Must have experience utilizing Windows based computer with operating software no older than Windows XP. Must have good experience using Microsoft Word andExcel. Inventory tracking, preventative maintenance, and financial software experience preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Must possess a high degree of mechanical aptitude.

Must possess a high degree of knowledge regarding tools, parts, materials, and supplies utilized in water treatment plant maintenance, construction, and mechanical repair work.

Knowledge of storeroom and warehouse methods and procedures, including physical inventories and record keeping procedures.

Knowledge of the competitive bid process as it relates to governmental agencies.

Ability to use a computer, fax, copier and other office equipment as needed.

Ability to complete arithmetical computations accurately.

Ability to meet with vendors and the general public in a professional manner.

Ability to effectively communicate with the public and operate a multi-line telephone system.

Ability to generate and maintain inventory and expense reports.

Ability to assist with maintenance department budget process.

Ability to anticipate divisional inventory needs.

PHYSICAL AND MENTAL REQUIREMENTS

Ability to speak, hear and understand conversations that are spoken in normal tone of voice in the English language.

Ability to see and read letters, numbers, words, and symbols.

Ability to write and draw letters, numbers and words.

Ability to learn simple and complex tasks and remember without assistance.

Ability to walk, stand and sit for various lengths of time.

Ability to lift, carry, push, and pull items weighing up to 50 pounds without assistance.

Ability to kneel and squat periodically throughout the day.

Ability to move back and forth and sideways as needed.

Must have physical dexterity to operate equipment.

Must be able to work five days per week at regularly scheduled hours.

Must be able to work in heat, humidity, cold conditions, and various types of unpleasant weather.

Must be able to climb stairs and ladders regularly.

Must be able to work around static electricity and odors.

Must be able to operate various motor vehicles.

Must be able to work independently without assistance from coworkers or supervision.



THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date - 11/15/11