Clerical Assistant II - Police Identification Job Description

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CHARACTERISTICS OF THE CLASS

Under the general supervision of the Crime Scene Sergeant. This position performs a wide range of advanced clerical tasks which may require the application of some independent judgment during the performance of duties in accordance with established procedures, policies rules and regulations. Special operational skills will generally be acquired by on-the-job training. The nature of this position requires occasional work during evening and weekend hours. Work is reviewed by observation and for results obtained. Performs other work as required.

 

EXAMPLES OF DUTIES

A. ESSENTIAL FUNCTIONS

Performs research through physical files and computer databases on the status of evidence, seized, found, or abandoned property.

Interprets applicable Florida laws, Melbourne Police Department policy and procedures, and City of Melbourne policies and procedures regarding the handling, storage, and disposal of evidence, found, seized, or abandoned property.

Prepares list, reports, and memorandum regarding the status and disposition of property as required by law.

Operates a variety of office equipment.

Processes documents requiring procedural knowledge, maintains files, reviews documents for sufficiency, obtains requires signatures, maintains follow-up, and sorts items for distribution and handling.

Updates final property dispositions in computer.

Performs other duties unique to the department, division, or program that are not clerical in nature.

 

B. MARGINAL FUNCTIONS

Faxes information to other agencies.

With supervisor approval, assists the Property Manager in physical inventory, intake, and disposal of property held in the Police Department Custody.

 

REQUIREMENTS

A. TRAINING AND EXPERIENCE

High school diploma or GED required, supplemented by courses in business office practices, and one year of general office experience at the full performance level or any equivalent combination of acceptable education and experience. Must not have been convicted of any felony, or misdemeanors involving perjury or false statement, not withstanding suspension of sentence or withholding of adjudication. Must have fingerprints on file with the Melbourne Police Department. Must have good moral character as determined by a background investigation. Must possess and maintain a valid State of Florida driver license.

B. KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of office practices, methods, and procedures.

Knowledge of business English, spelling, and arithmetic.

Knowledge of personal computer operations.

Ability to learn computerized records management system.

Ability to maintain work schedule.

Ability to communicate clearly, both orally and in writing.

Ability to establish and maintain effective working relationship with others.

Ability to hear, understand, and speak to people in a normal tone of voice, in person and on the phone.

Ability to travel around the office and building carrying and retrieving items.

Ability to maintain records and to prepare reports from such records.

Ability to load copier with paper and toner, and remove paper jams by bending, kneeling, and reaching.

Ability to learn complex tasks and remember how to complete them without assistance, once trained.

Ability to operate motor vehicles, to include vans and light trucks.

C. PHYSICAL AND MENTAL REQUIREMENTS

Read rough draft materials and compile documents that are grammatically correct as well as punctuated and spelled correctly.

Talk with people on the phone and in person.

Grasp papers and writing utensils and operate office equipment, i.e. three different computers, copy machine, fax machine, dictaphone, electric typewriter and telephone.

Bend, stand and reach periodically.

Stand for periods longer than 10 minutes but not to exceed one hour at one time.

Sit for periods longer than 30 minutes but not to exceed four hours at one time.

Ability to lift and carry bulky objects weighing no more than 30 lbs.

Ability to push a loaded dolly or cart carrying objects weighing no more the 150 lbs. for a distance which ranges from 10 feet to no more than 150 feet.

Ability to work in enclosed areas containing dust, odors, hot and cold, humidity, blood-borne pathogens, and chemicals (with appropriate personal protective gear, i.e. gloves, filter mask, overshoes, etc).

Upon probable cause of intentional violations of law or policy and procedure regarding proper handling of evidence, property and related records, submit to a polygraph examination which is narrow in scope and specific to the violation at hand.



THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date - 9/10/98