Fleet Division Manager Job Description

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Under the general direction of the Management Services Director, is responsible for the management, maintenance and repair of the City's fleet of vehicle, heavy equipment and small engine inventory and of the Harper Road fleet facility. Assignments are complex in nature and are carried out within established policies, procedures, regulations, and guidelines issued by the City and by the appropriate County, State, and Federal agencies. Work is reviewed through observation, conferences, reports, and for results obtained. Performs other work as required.



Actively manages division with internal customer service emphasis. Conducts standing meetings with department representatives for continuous process improvement purposes ensuring all aspects of fleet operations are being effectively managed on an on-going basis.

Plan, assign, direct and measure work of assigned staff.

Conduct personnel-related actions including hiring, disciplinary, and Employee Performance Evaluations.

Gather and analyze operations and financial data regarding all facets of Fleet operations; utilize the Fleet’s information management system.

Recommend and maintain compliance with Vehicle Replacement Schedule, recommend order of priority and selection of replacement fleet assets; oversee preparation and processing of requisitions for replacement or purchase of fleet assets.

Responsible for preparation of specifications for City vehicles and equipment; assure new vehicles meet specifications; recommend vehicles/equipment for disposal based on usage, age and condition.

Establish appropriate charge rates for fleet maintenance and repair; supervise the billing process; recommend vehicle maintenance and replacement budgets for city owned vehicles. Develop recommendations for establishing and maintaining a vehicle replacement fund.

Direct and coordinate organization's financial and budget activities to fund operations, maximize investments, and increase efficiency.    

Review purchase orders, fuel purchases, activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction. and program improvement.

Supervise vehicle/equipment maintenance scheduling program with the development and maintenance of various records and reports pertaining to time, mileage, use of equipment, lubrication needs, repair and service requirements, fuel mileage, maintenance and repair work done, and operational cost for each vehicle and piece of equipment.

Approve qualifications of vendors and authorize sublet work requirements for City vehicles/equipment.

Evaluate adequacy of facilities and develop plans and priorities for modification and extensions; evaluate soundness and efficiency of physical plant operations; supervises the installation of improvements.

Responsible for Fleet’s compliance with all applicable local, state and federal rules and regulations. Ensure that all required County and State documentation is provided in a timely manner. Maintain liaison with appropriate County and State regulatory agencies regarding the City's fleet operation and facilities.

Participate in training and certifications as required by FEMA for emergency management. Participate as part of the city’s Emergency Response team in the case of declared emergencies.



Graduation from a high school or trade school, and two (2) years of related college course work supplemented by courses and seminar conferences in fleet management administration. Five (5) years’ recent experience as a supervisor or manager in a municipal fleet or an equivalent position for a government/private fleet operations, automotive/truck/equipment dealership or large shop operation. Five (5) years’ recent experience preparing technical specifications for vehicles and equipment in a large public or private agency utilizing a wide variety of light and heavy vehicles and equipment. Proficient in utilizing Microsoft Office programs. Demonstrated proficiency in the production and utilization of fleet data to analyze and manage operations. Requires State of Florida CDL Class "B" driver’s license.


Knowledge of modern practices in fleet management administration.

Knowledge of modern management and supervisory techniques.

Knowledge of the principles and techniques of mechanics; products, tools, and characteristics of equipment.

Ability to evaluate equipment to determine economic benefit of repair or replacement.

Ability to prepare and adhere to a division budget.

Ability to plan, prioritize, schedule, and supervise the work of others.

Ability to establish and maintain effective working relationships with other City departments, subordinates, superiors, other public agencies, and vendors.

Ability to review, analyze, and interpret data and to formulate action plans.

Skill in the transmittal of both written and oral information.

Skill in the use and operation of a personal computer.

Knowledge of Federal, County, and State regulations relating to fleet operations and facilities.

Ability to plan, delegate, and coordinate the work of City staff, contractors, and State and County inspections.

Knowledge of municipal departmental operations and their relationship to overall City objectives and goals.


Ability to operate motor vehicles (i.e. pickup trucks, van, etc.); load and unload vehicles with objects weighing no more than 50 lbs.

Ability to go from standing or sitting position to a bending, kneeling, or squatting position, or vice-versa, periodically throughout the working day.

Ability to climb stairs throughout working day.

Ability to walk, stand, and sit for long periods of time, not to exceed 8 hours consecutively.

Ability to walk continuously for more than 5 minutes at a time.

Ability to hear, speak, and comprehend conversation in English in a normal tone of voice. Ability to use senses which include sight, smell, hearing, and touch as aids in the evaluation of troubleshooting of malfunctioning equipment.

Ability to see and read in English, letters, numbers, words, characters, or symbols which are both large and small.

Ability to identify colors.

Ability to print and draw letters, numbers, words, characters, or symbols which are legible and understood by others.

Ability to use hand tools which requires the use of hands, wrists, and fingers.

Ability to move back and forth and sideways while in a bending, kneeling, or squatting position.

Ability to stay in a bending, kneeling, or squatting position for periods of time not to exceed 10 minutes.

Ability to work in undesirable conditions such as dust, dirt, heat, cold, fumes, odors, excessive noise, humidity, and various weather.

This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. This job description does not constitute a written or implied contract of employment.


Revision Date - 1/2015