CHARACTERISTICS OF THE CLASSUnder the supervision of the Human Resources Supervisor, this position performs a wide range of advanced clerical tasks that require considerable independent judgment, decision making, and significant computer knowledge. Work involves onboarding new hires, employee movement within the City as well as those leaving the City’s workforce, and maintenance of the compensation and classification plans. Work is reviewed by observation and for results obtained. Performs other duties as needed.
EXAMPLES OF DUTIES
A. ESSENTIAL FUNCTIONS
Prepares employee action notices for employee hiring and processes employee action notices for employee movement within and removal from the City’s Human Resources Information System (HRIS). Ensures appropriate signatures are obtained and that all actions are in compliance with policy and/or the applicable collective bargaining agreement.
Processes pay increases in conjunction with the Payroll Division.
Maintains pay and classification plans to reflect adjustments to pay plans, pay grades, and approved position changes.
Reviews hiring recommendations to ensure they are consistent with policies, collective bargaining agreements, and Veterans’ Preference regulations.
Prepares employment packages and completes the onboarding process for all new hires to include a level 2 background check, new hire physical, education verification, and completion of new hire paperwork.
Coordinates IT Maintenance for new hires and separations.
Notifies key City staff of separations.
Completes background checks on new employees.
Verifies educational, licensure, and certification requirements of new hires.
Completes bi-weekly payroll computer entry; updates the Human Resources Information System with information regarding new-hires, promotions, transfers, demotions, and terminations prior to forwarding to payroll for processing. Establishes new positions in the HRIS.
Maintains a promotion/transfer/demotion log for the purpose of tracking employee probationary and special performance evaluation notices.
Tracks employee requisitions for personnel and maintains position tracking logs reflecting relevant position information.
Prepares weekly job recruitment postings based upon approval of requisitions and distributes internal postings to City departments.
Completes monthly activity report for the City Manager’s office with new-hire and termination information.
Assists with the review of internal career opportunity and outside employment applications to ensure that minimum qualifications are met and screening for veteran’s preference eligibility prior to distributing to the appropriate department/division. Ensures an applicant log is maintained for each position.
Coordinates position advertisements in the newspaper or publications when requested by a Department Director or the City Manager.
Distributes annual and probationary evaluation notices to Departments.
Administers the Employee Self Service (ESS) function of the HRIS system.
A. TRAINING AND EXPERIENCEHigh School diploma or GED required. Two years experiences in a Human Resources or payroll function for a county or municipal employer. Must be proficient in Microsoft Word and Excel.
B. KNOWLEDGE, SKILLS AND ABILITIESKnowledge of occupations and activities characteristic of local government.
Knowledge of the principles and techniques of modern personnel administration.
Ability to establish and maintain effective working relationships with fellow workers, department directors, supervisors, and the public.
Ability to communicate effectively, both orally and in writing.
Ability to operate modern office equipment.
Ability to work efficiently in the HRIS running queries and compiling reports.
C. PHYSICAL AND MENTAL REQUIREMENTS
Ability to hear, speak and understand conversation in English in various tones of voice, as well as accents or quickly spoken language.
Ability to see, read, and comprehend letters, numbers, words, characters, or symbols which are both large and small.
Ability to print and draw letters, numbers, words, characters, and symbols which are legible and understood by others.
Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively.
Ability to learn complex tasks and remember how to complete tasks without assistance once trained.
Ability to understand and communicate the policies, procedures, and services of the department, division, or program in English.
Ability to use hands, wrists, and fingers as needed in the operation of computer and typewriter
This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. This job description does not constitute a written or implied contract of employment.