Human Resources Supervisor Job Description

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CHARACTERISTICS OF THE CLASS

Under the general supervision of the Human Resources Manager, performs professional, supervisory and highly technical work assisting in all phases of the administration of the Human Resources Department. Work involves participation in assignments of a professional nature in the administration of position classification studies, compensation and benefits, budgeting, staff supervision, employee relations, and relevant work as required. Incumbent is expected to exercise independent judgment in project management, planning work details, and in making technical determinations.

 

EXAMPLES OF DUTIES

A.    ESSENTIAL FUNCTIONS

Evaluates job reclassification/upgrade requests, makes recommendations to the Director of Human Resources with supporting documentation.

Assists in the administration of the classification and compensation plan.

Conducts and completes salary surveys, both in-house and for other agencies.

Responsible for the structure of the benefits administration program and annual benefits open enrollment. Prepares and presents information in the evaluation of City benefits. Compiles information for employees during the open enrollment period and presents information in group meetings.

Develops and recommends departmental procedures for use within the organizational structure of the City.

Responsible for the new hire orientation program.

Manages compliance with the Americans with Disabilities Act. Coordinates accommodations for employees with disabilities and implements an internal job search for those employees who are unable to return to work in their current job due to a disability.

Oversees the processing of staff who are called to military leave.

Serves as staff support on the Equal Opportunity Committee as needed. Prepares the biennial governmental EEO-4 report.

Reviews and approves Tuition Grant and Assistance Requests for compliance with City policy and union contracts and. Provides copy of approved requests to appropriate Department.

Serves as City representative in unemployment hearings with the assistance of Department representatives.

Assists managers, employees and the public with questions regarding employment with the City and information related to Personnel Policies, benefits, and union contracts.

Oversees the Human Resources Information System to ensure optimum benefit to the organization. Works with Finance and Budget staff to coordinate in this effort.

Coordinates training programs and other events as needed, and provides training on Human Resources related subjects to City staff.

Meets with employees to discuss employee relations matters and disciplinary issues, provides guidance as needed.

Provides assistance to Managers and Directors regarding disciplinary actions and Performance Improvement Plans. Reviews draft disciplinary actions and provides feedback as requested.

Assists the Manager in conducting investigations into internal complaints regarding harassment and/or discrimination.

In the absence of the Human Resources Technician, prepares weekly job postings and assists in onboarding new hires.

B.    MARGINAL FUNCTIONS

Coordinates employee events.

Participates on committees and in events such as job fairs as needed.

 

REQUIREMENTS

A.      TRAINING AND EXPERIENCE

Completion of a bachelor's degree program at an accredited college or university with major course work in Human Resources Administration supplemented by three years progressively responsible experience within a fully-functional Human Resources office or seven years progressively responsible experience within a fully-functional Human Resources office and two years supervisory experience. Knowledge of compensation analysis required. Experience working with Human Resources Information Systems (HRIS) required. Knowledge of FMLA, ADA and COBRA required. Work history in a local or county government Human Resources office required. Experience in working with benefits programs. Must be highly proficient in Microsoft Office 365 programs and HRIS computer systems.

B.    KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of occupations and activities characteristic of local government.

Knowledge of job classification analysis and wage survey techniques.

Knowledge of the principles and techniques of modern Human Resources administration.

Knowledge of the principles and practices of Human Resources management.

Knowledge of Microsoft Office 365 programs.

Knowledge of Human Resources Information Systems (HRIS).

Ability to collect and analyze information, to interpret complex policies and other materials, and to assist in the development of workable solutions.

Ability to conduct effective training and counseling sessions.

Ability to establish and maintain effective working relationships with officials, department directors, managers, supervisors, employees, and the general public.

Ability to communicate effectively, both orally and in writing.

Ability to train employees in all facets of Human Resources administration.

Ability to work regularly scheduled hours and to work overtime as needed for special projects and labor negotiations.

Ability to plan and organize work to meet deadlines and to work quickly and accurately to meet multiple and/or short deadlines.

Ability to be flexible and change priorities at a moment’s notice.

Ability to deal tactfully with deadlines and interruptions.

Ability to control behavior when encountering stressful situations or short deadlines and to maintain high level of concentration despite constant interruptions.

C.    PHYSICAL AND MENTAL REQUIREMENTS

Ability to hear, speak and understand conversation in English in various tones of voice, as well as accents or quickly spoken language.

Ability to see, read, and comprehend letters, numbers, words, characters, or symbols which are both large and small.

Ability to print and draw letters, numbers, words, characters, and symbols which are legible and understood by others.

Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively.

Ability to learn complex tasks and remember how to complete tasks without assistance once trained.

Ability to operate motor vehicle to drive to training centers or various departments as necessary.


THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS, OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION.  WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD, OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY.  THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date: 05/8/17

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