Financial Reporting Administrator Job Description

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CHARACTERISTICS OF THE CLASS

Under the general direction of the Assistant Finance Director and Director of Finance, performs a variety of complex and highly technical accounting activities dealing with the financial accounting of the City. Requires the ability to apply authoritative standards to practical applications and implement changes throughout the City as required. Requires the ability to exercise independent judgment involving complex problems. Requires the ability to independently perform complex tasks with minimal direction. Incumbent may be required to work in excess of standard 40 hour work week during critical periods with the approval of the Department Director. Work is reviewed through audit and personal observation by the Assistant Finance Director and Director of Finance. Performs other work as required.

 

EXAMPLES OF DUTIES

A. ESSENTIAL FUNCTIONS

Reads and reviews checks and backup for accuracy.

Prepares and reviews journal entries for accuracy and completeness.

Assists in planning and organizing the City's annual audit.

Compiles detailed analyses and reconciliations for annual audit.

Prepares various statements, schedules and narrative sections of the Comprehensive Annual Financial Report.

Reviews draft financial statements, records and reports before submitting to Assistant Finance Director.

Answers external auditor's questions regarding financial statements and the City's financial reporting system.

Provides assistance to the Assistant Finance Director as needed during the preparation of the Comprehensive Annual Financial Report and the annual audit.

Coordinates with other departments regarding budgets and accounting for funds and projects.

Communicates effectively with the public and City staff.

Reads, listens and communicates with all City staff about financial matters.

Compiles technical reports for various financial requirements.

Prepares Requests for Proposals for financial operations, evaluates responses and prepares recommendations.

Reads, interprets and applies technical data and governmental accounting principles and practices as they relate to City operations.

Prepares new schedules, templates, and departmental practices required to implement authoritative changes.

Trains Finance staff on new accounting applications and provides technical assistance as needed.

Provides backup and support during the absence of staff during critical periods.

Prepares complex detailed worksheets via spreadsheet software (i.e., Excel) and writes personal computer programs.

Responsible for providing maintenance of financial software systems.

Assists with the implementation and upgrade of new financial software, training of users, and development of supplemental documentation.

Researches and writes special studies to enhance financial reporting and efficiency of departmental operations.

Conducts specialized studies and surveys and reports results to senior management.

Prepares and reviews policies and procedures for formal documentation.

 

B. MARGINAL FUNCTIONS

Assists in conducting the City's annual inventory count.

 

REQUIREMENTS

A. TRAINING AND EXPERIENCE

Bachelor's degree in Accounting or Bachelor's degree in Finance or Business with significant concentration in accounting classes and five years of progressively responsible experience in governmental accounting or highly technical finance operations experience involving implementation, maintenance and thorough understanding of complex computer based data and management information systems; or any equivalent combination of education and experience as determined by the Director of Finance.

 

B. KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge and understanding of principles and practices of governmental accounting.

Knowledge of the laws, rules and regulations regarding financial record keeping in the State of Florida.

Ability to comprehend, analyze, and implement governmental accounting standards.

Ability to prepare and maintain complex financial reports.

Ability to train and develop professional and clerical staff.

Ability to work quickly and accurately to meet deadlines.

Skill in the use of computer based data information systems.

Ability to understand the functionality of and use financial software and all related applications with limited direction.

Skill in the use of personal computers or network arrangements.

Ability to communicate clearly both orally and in writing.

Ability to work with minimal supervision.

Ability to maintain a good working relationship with associates, employees, and the general public.

 

C. PHYSICAL AND MENTAL REQUIREMENTS

Ability to hear and comprehend conversation spoken in English.

Ability to clearly speak the English language.

Ability to see, read, and comprehend writing and computer printouts in English.

Ability to print or write cursive letters, numbers and words legibly in English.

Ability to lift and carry materials not to exceed 20 lbs.

Ability to operate office equipment such as a telephone, computer, typewriter, calculator, microfiche reader and copy machine.

Ability to stand for periods of time not to exceed 30 minutes at one time.

Ability to sit for long periods of time not to exceed two (2) hours at one time.

Ability to stoop, kneel and reach overhead for books or supplies.

Ability to control behavior when encountering stressful situations, such as irate, abusive or loud customers, or short deadlines.

Ability to perform at a very high level of accuracy with short deadlines.

Ability to maintain high level of concentration despite constant interruptions.

Ability to be flexible and change priorities at a moment's notice.

 

THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date – 4/9/04