Senior Accounts Clerk Job Description

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CHARACTERISTICS OF THE CLASS

Under the direction of a supervisor within the Finance Department performs a variety of clerical, administrative, and record keeping tasks involving the City's financial records and accounts. Work assignments are received both orally and in writing. Work is reviewed through observation, conferences, reports, reconciliation with other fiscal records, and from results obtained. Performs other work as required.

 

EXAMPLES OF DUTIES

A. ESSENTIAL FUNCTIONS

Prepares invoices for payment. Types and records accounting statements, vouchers, checks, and other standard form letters.

Maintains perpetual inventory of stores, posting from purchase orders and tickets from warehouse.

Prepares various State and federal accounting reports.

Writes monthly journal entries to update accounting records.

List all daily payments, receipt numbers and other data on daily cash sheets and prepares bank deposits.

Accurately types legal documents, such as lien cancellations.

Files documents alphabetically and numerically.

Accepts customer payments, writes receipts, and processes customers' requests.

Responds to customers' inquiries and complaints.

Accurately inputs data into the computer systems.

Prepares form letters and division correspondence.

Reconciles bank statements.

Writes basic spreadsheet programs on personal computers.

Maintains subsidiary accounting records.

Operates office machines including personal computer, calculator, copy machine, cash register, telephone, typewriter, and check protector.

Maintains invoice and billing records.

Issues occupational licenses and renewal notices.

 

B. MARGINAL FUNCTIONS

Counts inventory at various locations at year end.

Drives to bank, post office, and office supply stores for City related business.

 

REQUIREMENTS

A. TRAINING AND EXPERIENCE

High school diploma or equivalent, two years experience in clerical accounting work, bookkeeping, or any equivalent combination of acceptable training, education, and experience.

B. KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the principles and practices of bookkeeping and ability to apply this knowledge to work situations.

Knowledge of City ordinances and policies regarding billing, rates, fees, and collections.

Knowledge of modern office practices and procedures.

Knowledge of business English and mathematics.

Ability to effectively operate a personal computer terminal and printer.

Ability to perform mathematical computations accurately.

Ability to operate cash register and make correct change.

Ability to operate office machinery as required.

Ability to type 45 correct words per minute.

Ability to key numerical data at a rate of 140 correct characters per minute.

C. PHYSICAL AND MENTAL REQUIREMENTS

Ability to hear and comprehend conversation spoken in English.

Ability to sit for long periods of time; not to exceed two (2) hours at a time.

Ability to see, read, and comprehend writing and computer printouts in English.

Ability to print and write cursive letters, numbers and words legibly in English.

Ability to lift and carry materials not to exceed 20 lbs.

Ability to operate office equipment such as a telephone, cash register, computer, typewriter, calculator, microfiche reader, copy machine, and postage machine.

Ability to work full-time regularly scheduled hours.

Ability to clearly speak the English language.

Ability to stand for periods of time not to exceed 30 minutes at one time.

Ability to stoop, kneel and reach overhead for books or paper.

Ability to control one's behavior when encountering stressful situations, such as irate, abusive or loud customers or when encountering necessary deadlines.

 

THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date – 08/29/00