Payroll/Pension Manager Job Description

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CHARACTERISTICS OF THE CLASS

Under the general direction of the Director of Finance, performs a variety of complex and highly technical financial activities dealing with the payroll and pension accounting of the City and performs administrative services for local pension boards. Requires the ability to supervise and evaluate subordinate levels of accounting staff for which position is responsible. Requires the ability to exercise independent judgment involving complex problems. Requires the ability to independently perform complex tasks with minimal direction. Incumbent may be required to work in excess of standard 40 hour work week during critical periods with the approval of the Department Director. Work is reviewed through audit and personal observation by the Director of Finance. Performs other work as required.

 

EXAMPLES OF DUTIES

A. ESSENTIAL FUNCTIONS

Performs administrative services for local pension boards including, but not limited to, recording minutes at each meeting, coordinating professional consultant RFP’s and presentations, coordinating actuarial reporting and analysis, transmitting City Council agenda items, recording all financial transactions and preparing all required reporting for the Police Officers’ Pension Fund, Firefighters’ Pension fund and General Employees’ Pension fund. 

Reviews, distributes and maintains DROP schedules.

Provides financial data to Plan Custodians as required.

Maintains all permanent record keeping for payroll and pension activities as defined in Florida Statutes.

Reads and reviews checks and backup for accuracy.

Prepares and reviews journal entries for accuracy and completeness.

Assists in planning and organizing the City's annual audit.

Compiles detailed analyses and reconciliations for annual audit.

Answers external auditor's questions regarding financial statements and the City's financial reporting and payroll systems.

Prepares various statements, schedules and narrative sections of the Comprehensive Annual Financial Report.

Coordinates with other departments regarding payroll and pension accounting.

Plans, organizes, supervises and evaluates professional and clerical personnel.

Communicates effectively with the public and City staff.

Reads, listens and communicates with all City staff about financial matters.

Compiles technical reports for various financial requirements.

Reads, interprets and applies technical data and governmental accounting principles and practices as they relate to City operations.

Prepares Requests for Proposals for financial operations, evaluates responses and prepares recommendations.

Maintains all payroll and pension reporting requirements.

Responsible for coordinating employee information requests for payroll and local pension plans.

Prepares complex detailed worksheets via spreadsheet software (i.e., Excel) and writes personal computer programs.

Responsible for the implementation, testing, and daily maintenance of new financial software, training of users, and development of supplemental documentation for payroll processing.

Researches and writes special studies to enhance financial reporting and efficiency of departmental operations.

Conducts specialized studies and surveys and reports results to senior management.

Prepares and reviews policies and procedures for formal documentation.

 

B. MARGINAL FUNCTIONS

Assists in conducting the City's annual inventory count.

 

REQUIREMENTS

A. TRAINING AND EXPERIENCE

Bachelor's degree in Accounting or Bachelor's degree in Finance or Business with significant concentration in accounting classes and five years of progressively responsible experience in the City’s Finance department, or similar business environment, involving implementation, maintenance and thorough understanding of complex computer based data and management information systems; and direct supervisory experience.

B. KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge and understanding of principles and practices of governmental accounting.

Knowledge of the laws, rules and regulations regarding financial record keeping in the State of Florida, with emphasis on Chapters 175 and 185.

Knowledge of IRS rules and regulations as they relate to payroll and pension reporting.

Ability to prepare and maintain complex financial reports.

Ability to supervise and evaluate staff.

Ability to learn all aspects of financial systems to coordinate implementation, maintenance and training.

Ability to work quickly and accurately to meet deadlines.

Skill in the use of computer based data information systems.

Ability to understand the functionality of and use financial software and all related applications with limited direction.

Skill in the use of personal computers or network arrangements.

Ability to communicate clearly both orally and in writing.

Ability to work with minimal supervision.

Ability to maintain a good working relationship with associates, employees, and the general public.

C. PHYSICAL AND MENTAL REQUIREMENTS

Ability to hear and comprehend conversation spoken in English.

Ability to clearly speak the English language.

Ability to see, read, and comprehend writing and computer printouts in English.

Ability to print or write cursive letters, numbers and words legibly in English.

Ability to lift and carry materials not to exceed 20 lbs.

Ability to operate office equipment such as a telephone, computer, typewriter, calculator, microfiche reader and copy machine.

Ability to stand for periods of time not to exceed 30 minutes at one time.

Ability to sit for long periods of time not to exceed two (2) hours at one time.

Ability to stoop, kneel and reach overhead for books or supplies.

Ability to control behavior when encountering stressful situations, such as irate, abusive or loud customers, or short deadlines.

Ability to perform at a very high level of accuracy with short deadlines.

Ability to maintain high level of concentration despite constant interruptions.

Ability to be flexible and change priorities at a moment's notice.

THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date - 7/9/03