Director of Finance Job Description

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CHARACTERISTICS OF THE CLASS

Under the administrative direction of the City Manager, is responsible for the administration and operation of the Financial Services department. Responsible for budgeting, accounting and financial reporting; investment of surplus funds, capital funds, and debt service funds; accounts payable; payroll administration; capital financing; utility billing and collection, procurement, and risk management. Requires knowledge of complex, highly technical accounting and finance concepts. Requires leadership ability to oversee and evaluate professional and clerical staff. Requires the ability to exercise independent judgment involving complex issues. Incumbent will be required to work in excess of standard 40-hour work week to complete certain tasks. Work is reviewed through audits, results achieved, and personal observation. Performs other work as required.

 

EXAMPLE OF DUTIES

A. ESSENTIAL FUNCTIONS

Directs Financial Services department staff and all activities of the Financial Services Department, inclusive of Budgeting, Accounting, Utility Billing and Collection, Procurement and Risk Management.

Ensures annual financial statements and other external financial reports are in conformance with generally accepted accounting principles and the Rules of the Auditor General for audit by independent auditors.

Directs preparation and monitoring of the annual City budget.

Administers the City’s investment program; serves on Investment Committee; prepares reports of investment activity.

Responsible for bond compliance, including compliance with bond ordinances and resolutions and preparation of State and federal reports, Secondary Market Disclosure, and arbitrage calculations.

Coordinates bond issuance process for capital financing and refunding issues with Bond Counsel, Disclosure Counsel, City Attorney, Financial Advisor, and any other necessary consultants or service providers to complete the sale and delivery of the bonds; prepares financial and statistical data to support the bond issuance process; and reviews and approves all bond closing documents.

Prepares requests for proposal for services relating to the Financial Services department activities, including but not limited to banking and investment services, water and sewer rate studies, external auditors, actuaries, bond attorneys, and financial advisors; evaluate responses; and prepares contracts for service.

Conducts specialized studies and surveys, and reports results to senior management.

Responsible for federal, State, and local grants including reporting, review of reimbursement requests, and compliance.

Reviews and authorizes requisitions and payments by check, wire transfer, and ACH.

Facilitates franchise agreements for provision of water and/or sewer service to other jurisdictions and for use of rights of way by electric, telephone, and natural gas utilities.

Responsible for City assets being properly ensured.

Responsible for TRIM Compliance.

Responsible for FEMA reporting compliance and preparation of funding requests.

Prepares resolutions and ordinances in support of Financial Services Department functions.

Represents the City in all financial matters.

Plans, organizes, supervises and evaluates professional and clerical personnel.

Communicates effectively with the public and City staff.

Attends Council meetings as needed and assists by providing relevant financial information.

Reviews, interprets, and applies governmental accounting principles, federal and State laws, and Rules of the Auditor General.

Develops internal control policies, guidelines, and procedures for various financial activities.

 

REQUIREMENTS

A. TRAINING AND EXPERIENCE

Bachelor's degree or higher from an accredited college or university in Accounting, Finance, Business Administration, Public Administration, or a similar field, and ten (10) years of progressively responsible experience in governmental accounting and finance, including at least five (5) years supervisory experience in local government financial administration. CPFO, CGFO, or CPA preferred.

 

B. KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of laws, rules, regulations, principles, and practices applicable to municipal governmental accounting, debt issuance, treasury management, pensions, procurement, budgeting, and risk management.

Ability to identify problems and institute corrective procedures and policies within Financial Services.

Ability to establish and maintain an effective working relationship with elected City Officials, executive management, other City employees, vendors, customers, other governmental agencies, and the general public.

Knowledge of computer system applications related to municipal accounting and finance as well as Microsoft Office.

Ability to oversee and advise all aspects of the Annual Budget.

Ability to oversee and advise all aspects of the Comprehensive Annual Financial Report.

Ability to communicate clearly, manage for results and lead organizational change.

Ability to make public presentations on Finance issues.

Ability to maintain complex financial records, and to analyze and prepare reports from same.

Ability to read and interpret reports presented by consultants and other departments, and to make succinct and concise summaries of such reports.

Ability to express ideas clearly and concisely, both orally and in writing.

Ability to work quickly and accurately to meet deadlines.

Ability to deal with and resolve problems for the public.

Ability to react immediately to the changing demands of the Financial Services Department.

Ability to develop, supervise and evaluate staff effectively.

 

C. PHYSICAL AND MENTAL REQUIREMENTS

Ability to hear and comprehend conversation spoken in English.

Ability to sit for long periods of time not to exceed two (2) hours at one time.

Ability to see, read, and comprehend writing and computer printouts in English.

Ability to print or write cursive letters, numbers and words legibly in English.

Ability to operate office equipment such as a telephone, computer, calculator, and copy machine.

Ability to clearly speak the English language.

Ability to stand for periods of time not to exceed 30 minutes at one time.

Ability to stoop, kneel and reach overhead for books or supplies.

Ability to control behavior when encountering stressful situations, such as irate, abusive or loud customers.

Ability to work under stressful conditions where deadlines are short.

Ability to maintain high level of concentration despite constant interruptions.

Ability to be flexible and change job priorities at a moment’s notice.

 

THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date – 12/16/2015