Chief Accounts Clerk Job Description

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CHARACTERISTICS OF THE CLASS

Under the general direction of the Revenue Officer within the Financial Services department, performs all maintenance, monitoring, and collection of the Business Tax Receipts revenue and performs complex bookkeeping work necessary to maintain accounting records and financial data as required for effective management of the Revenue division. This position has supervisory and/or total project responsibilities and requires independent judgment. Work is evaluated through observation, conferences, reports, reconciliations with other fiscal records, and from results obtained. Performs other work as required.

 

EXAMPLE OF DUTIES

A. ESSENTIAL FUNCTIONS

Processes Business Tax Receipts applications, renewals, classification updates and location transfers on a daily basis.

Answers inquiries and complaints from customers. Explains State laws, City ordinances, policies and procedures to customers.

Searches for and notifies unlicensed businesses of need for a Business Tax Receipts.

Audits daily transactions of City’s Golf Courses, Police Department and all Leisure Service Department Facilities.

Receipts and tracks State and County Revenue sharing funds and quarterly disbursements of the Alcohol Beverage Tax.

Processes parking ticket payments, hearing notices, delinquent notices and Affidavits. Reconciles the parking software to the MUNIS general ledger accounts.

Prepares files and documents for Records Retention.

Receipts and tracks EFT payments.

Submits/verifies office supply orders.

Process municipal lien searches.

Collects delinquent accounts receivable for various revenue accounts and processes returned checks.

Prepares monthly activity reports for the City Manager.

Researches and prepares specialized reports for senior management's use.

Establishes and maintains customer accounts.

Accepts customer payments and prepares bank deposits.

Accurately types legal documents such as lien cancellations.

Prepares form letters and division correspondence.

Assists the division supervisor with his/her responsibilities.

Maintains subsidiary account records.

Maintains invoice and billing records.

Writes and maintains complex spreadsheet programs on personal computer.

Prepares invoices for payment.

Prepares journal entries and check requests

Trains and assists new clerical personnel in performing their functions.

Operates office machines including personal computer, calculator, copy machine, cash register, telephone, document scanner and currency scanner.

Prepares various State and federal accounting reports.

Reconciles bank statements and general ledger accounts

B. MARGINAL FUNCTIONS

Counts inventory at various locations at year-end.

 

REQUIREMENTS

A. TRAINING AND EDUCATION

Associate degree in Accounting, Finance, or Business Administration from a fully accredited college supplemented by one year of general accounting experience utilizing sophisticated software for a large organization, or three years’ comprehensive accounts receivable experience. Demonstrated proficiency in Word, Excel, and accounts receivable skills tests. FABTO certification preferred.

B. KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of principles and practices of accounting and ability to apply this knowledge to work situations.

Knowledge of State statutes, City ordinances, and policies regarding Business Tax Receipt, rates, fees, and collections.

Ability to prepare and maintain complex Excel, Word and Adobe Pro documents.

Knowledge of Florida’s Public Records Retention Laws .

Ability to operate a personal computer and printer.

Ability to maintain Business Tax Receipts software system and to write reports to be generated by the applications software.

Ability to prepare complete and accurate accounting reports of considerable complexity based on standard accounting practices.

Knowledge of business English and mathematics.

Ability to compile records to assemble and organize data and to prepare reports from such records.

Knowledge of modern office practices and procedures.

Ability to operate office equipment as required.

Ability to operate a cash register and make correct change.

Ability to communicate clearly and concisely orally and in writing.

Ability to provide superior customer service.

C. PHYSICAL AND MENTAL REQUIREMENTS

Ability to hear and comprehend conversation spoken in English.

Ability to sit for long periods of time; not to exceed two (2) hours at a time.

Ability to see, read, and comprehend writing and computer printouts in English.

Ability to print or write cursively, letters, numbers and words legibly in English.

Ability to lift and carry materials not to exceed twenty (20) lbs.

Ability to operate office equipment such as a telephone, computer, typewriter, calculator, microfiche reader and copy machine.

Ability to stand for periods of time not to exceed thirty 30 minutes at one time.

Ability to stoop, kneel and reach overhead for books or paper.

Ability to control behavior when encountering stressful situations, such as difficult customers.

Ability to maintain high level of concentration despite constant interruptions.

Ability to be flexible and change job priorities at a moment's notice.

 

THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date – 6/2016