Assistant Director of Finance Job Description

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CHARACTERISTICS OF THE CLASS

Under the general direction of the Director of Finance, performs a variety of very complex and highly technical accounting activities dealing with the financial accounting for and financial management of the City. Requires the ability to supervise and evaluate all levels of Finance staff. Requires the ability to exercise independent judgment involving complex problems. Incumbent may be required to work in excess of the standard 40 hour work week during critical periods with approval of the Department Director. Work is reviewed through audit and personal observation by the Director of Finance. Performs other work as required.

EXAMPLES OF DUTIES

 

A. ESSENTIAL FUNCTIONS

Serves as Acting Director of Finance in the absence of the Director of Finance.

Plans, discusses, organizes, schedules, reviews and coordinates all work associated with the preparation of the Comprehensive Annual Financial Report and acts as liaison with external auditors during the annual audit.

Reads and reviews checks and backup for accuracy before authorizing payment.

Reads and reviews journal entries for accuracy and completeness before authorizing posting.

Prepares complex journal entries.

Plans, organizes, supervises and evaluates professional and clerical personnel.

Communicates effectively with the public and City staff.

Reads, listens and communicates with vendors, citizens and customers.

Composes letters pertaining to investments, tax inquiries, and other Finance department issues.

Answers staff questions concerning all areas of finance and accounting.

Compiles technical financial reports.

Responsible for maintenance of Finance department software including coordination of work with the Data Processing division and software vendors.

Provides lead role on the Steering Committee responsible for analysis, review, selection, and implementation of all new financial software.

Prepares Requests for Proposal for Finance department and evaluates responses.

Responsible for compiling and updating the Department's Procedure manual.

Invests City funds and reports results of these investments to senior management.

Conducts specialized studies and surveys and reports results to senior management.

Responsible for making all debt service payments according to bond provisions.

Reviews, interprets, and applies governmental accounting principles and practices.

Reviews final financial statements, records and reports before submitting to Director of Finance for formal approval.

Conducts the City's annual inventory count.

 

REQUIREMENTS

A. TRAINING AND EXPERIENCE

Bachelor's Degree in Accounting, Finance, or Business Administration with an emphasis in Accounting coursework supplemented by progressively responsible experience in local government accounting and financial reporting involving a computer based data and management information system, and direct supervisory experience, or any equivalent combination of education and experience as determined by the Director of Finance.

 

B. KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of principles and practices of governmental accounting.

Knowledge of sound investment principles and practices.

Ability to prepare and review all components of Comprehensive Annual Financial Report.

Knowledge of internal controls.

Knowledge of tax matters as they relate to City operations.

Knowledge of the laws, rules, and regulations regarding complex financial record keeping in the State of Florida.

Ability to comprehend, analyze, and implement governmental accounting standards.

Ability to supervise and evaluate staff.

Ability to prepare and maintain complex financial reports.

Ability to work quickly and accurately to meet deadlines.

Ability to deal with and resolve problems for the public.

Skill in the use of computer based data information systems.

Skill in the use of personal computers.

 

C. PHYSICAL AND MENTAL REQUIREMENTS

Ability to hear and comprehend conversation spoken in English.

Ability to sit for long periods of time not to exceed six (6) hours in one day.

Ability to see, read, and comprehend writing and computer printouts in English.

Ability to print and write cursive letters, numbers and words legibly in English.

Ability to operate office equipment such as a telephone, computer, typewriter, calculator, microfiche reader and copy machine.

Ability to clearly speak the English language.

Ability to stand for periods of time not to exceed 30 minutes at one time.

Ability to stoop, kneel and reach overhead for books and supplies.

Ability to control behavior when encountering stressful situations, such as irate, abusive or loud customers.

Ability to work under stressful conditions where deadlines are short.

Ability to maintain high level of concentration despite constant interruptions.

Ability to be flexible and change job priorities at a moment's notice.

 

THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date – 06/24/2003