Accounting Specialist Job Description

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CHARACTERISTICS OF THE CLASS

Under the general direction of the Assistant Finance Director, performs a variety of accounting activities necessary to maintain basic accounting records and financial data as required for effective management of fiscal affairs. Incumbent may be required to work in excess of the standard 40 hour work week during critical periods with the approval of the Department Director. Work is reviewed through audit, observation, conferences, reports, reconciliations with other fiscal records, and from results obtained. Performs other work as required.

 

EXAMPLE OF DUTIES

A. ESSENTIAL FUNCTIONS

Prepares monthly bank reconciliations, merchant fee statements, and quarterly bank analysis.

Prepares monthly utility allocations.

Monitors and prepares the monthly purchasing card statement.

Prepares journal entries and performs account reconciliations.

Prepares technical reports for various financial requirements.

Performs daily maintenance of accounting records via MUNIS and personal computer network accounting systems.

Compiles detailed analysis and reconciliation for annual audit and financial statement preparation.

Designs and maintains Microsoft Excel spreadsheets at an intermediate level.

Prepares form letters and division correspondence utilizing Microsoft Word.

Researches and prepares specialized reports for senior management’s use.

Provides assistance to Accountants, Principal Secretary, Accounts Payable, and Payroll as needed.

Communicates effectively with the public and City staff.

Reads, listens, and communicates orally and in writing with other City staff about financial matters.

 

B. MARGINAL FUNCTIONS

Assists in auditing of the travel expense reports.

Assists in annual inventory.

 

REQUIREMENTS

A. TRAINING AND EXPERIENCE

Associate degree (A.A. or A.S.) in Accounting, Finance, or Business from an accredited college supplemented by advanced accounting courses and two years of full charge bookkeeping experience, utilizing sophisticated financial software for a large organization, or five years comprehensive accounting experience. Local government financial accounting experience preferred.

 

B. KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the principles and practices of bookkeeping and ability to apply this knowledge to work situations.

Knowledge of basic principles and practices of accounting.

Knowledge of specific principles and practices of governmental accounting.

Knowledge of the laws, rules and regulations regarding financial record keeping in the State of Florida.

Ability to plan and organize work to meet deadlines.

Ability to prepare and maintain complex financial reports.

Ability to work quickly and accurately to meet deadlines.

Skilled in the use of computer based data information systems.

Skilled in the use of personal computers and network arrangements.

Ability to work with little supervision.

Ability to communicate clearly, both orally and in writing.

Ability to maintain a good working relationship with associates and the general public.

 

C. PHYSICAL AND MENTAL REQUIREMENTS

Ability to hear and comprehend conversation spoken in English.

Ability to clearly speak the English language.

Ability to sit for long periods of time not to exceed two (2) hours at one time.

Ability to see, read, and comprehend writing and computer printouts in English.

Ability to print or write cursive letters, numbers and words legibly in English.

Ability to lift and carry materials not to exceed 20 lbs.

Ability to operate office equipment such as a telephone, computer, typewriter, calculator, and copy machine.

Ability to stand for periods of time not to exceed 30 minutes at one time.

Ability to stoop, kneel and reach overhead for books or supplies.

Ability to control behavior when encountering stressful situations, such as irate, abusive or loud customers, or short deadlines.

Ability to perform at a very high level of accuracy with short deadlines.

Ability to maintain high level of concentration despite constant interruptions.

Ability to be flexible and change job priorities at a moment’s notice.



THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.

Revision Date – 6/2016