CHARACTERISTICS OF THE CLASS
Under the general direction of the Assistant Finance Director and Director of Finance, performs a variety of complex and highly technical accounting functions. Requires the ability to exercise independent judgment involving complex problems. Incumbent may be required to work in excess of the standard 40 hour work week during critical periods with the approval of the Department Director. Work is reviewed through audit, conferences, reports, reconciliations with other fiscal records, from results obtained, and through personal observation by the Assistant Finance Director and the Director of Finance. Performs other work as required.
EXAMPLE OF DUTIES
A. ESSENTIAL FUNCTIONS
Reviews checks, ACI, and ACH with backup for accuracy and authorizes payment as defined in policy.
Communicates financial information effectively with the public and City staff, orally and in writing, via e-mail, memos, and letters.
Writes detailed journal entries with support data and calculates expense allocations.
Researches, reconciles, and analyzes various fund activity and subsidiary accounts, including monitoring revenue and expenditure variances and preparing pro forma statements.
Reconciles investment portfolios and monitors bond subsidiary accounts and communicates with investment and financial institutions for investment and bond compliance.
Prepares quarterly investment report.
Researches, develops, and analyzes specialized reports in a timely and accurate manner.
Coordinates with other departments regarding fixed assets, budgets, and accounting for funds and projects.
Provides input on fixed asset policies and procedures.
Coordinates annual fixed asset inventory with departments and conducts scheduled periodic/annual physical inventory.
Responsible for processing acquisitions, disposals, adjustments, and transfers of fixed assets in the fixed asset module of the financial software system and for reconciling the asset activity for all funds and for government-wide Comprehensive Annual Financial Report statements.
Assists in implementation of new financial software, provides input on processes, prepares instructions and manuals, and trains other users.
Answers external auditor’s questions regarding fixed assets, investments and financial activity.
Prepares detailed analyses and reconciliations for annual audit and financial statement preparation.
Prepares various statements, schedules, and narrative sections of the Comprehensive Annual Financial Report.
Reviews the Comprehensive Annual Financial Report for consistency, clarity and GASB compliance.
Reviews the annual Budget for consistency and clarity.
Prepares detailed surveys for other governmental agencies and outside organizations.
Participates in the annual inventory. Prepares and processes year-end adjustments and closes the year in the financial software system inventory module.
Assists with post award grant accounting, monitoring, compliance, and closeout as defined in the grant agreements.
Coordinates all accounting functions related to grant programs and Special Revenue funds.
Provides assistance in the preparation of financial reporting and other administrative requirements of federal and State grants and contracts.
Responsible for compliance with OMB Circular A-133.
Responsible for the review and documentation of all new leases for appropriate accounting classification.
Processes wire transfers, including monthly debt service payments.
Reviews invoices and processes monthly payment of all capital leases.
Provides back up for banking activity in the absence of the Accounting Specialist.
Writes and maintains complex Excel, Word, database, and reporting programs on personal computer.
Reviews, interprets, and applies technical information regarding governmental accounting principles and practices as they relate to City operations.
A. TRAINING AND EXPERIENCE
Bachelor's degree in accounting, finance, or related field from an accredited college with significant concentration in accounting classes supplemented by 18 months of progressively responsible experience in a complex local government accounting organization utilizing a sophisticated financial software system, or two years of progressively responsible experience as an accountant.. Local government financial accounting and reporting experience preferred.
B. KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of principles and practices of accounting and financial reporting.
Knowledge of the laws, rules and regulations regarding financial record keeping in the State of Florida.
Ability to prepare and maintain complex financial reports.
Ability to work quickly and accurately to meet deadlines.
Skill in the use of personal computers and financial software systems.
Ability to work with minimal supervision.
Ability to communicate clearly both orally and in writing.
Ability to maintain a good working relationship with associates, employees,and the general public.
C. PHYSICAL AND MENTAL REQUIREMENTS
Ability to hear and comprehend conversation spoken in English.
Ability to sit for long periods of time not to exceed two (2) hours at one time.
Ability to see, read, and comprehend writing and computer printouts in English.
Ability to print or write cursive letters, numbers and words legibly in English.
Ability to lift and carry materials not to exceed 20 lbs.
Ability to clearly speak the English language.
Ability to operate office equipment such as a telephone, computer, typewriter, calculator, and copy machine.
Ability to stand for periods of time not to exceed 30 minutes at one time.
Ability to stoop, kneel and reach overhead for books or supplies.
Ability to control behavior when encountering stressful situations, such as irate, abusive, or loud customers or short deadlines.
Ability to perform at a very high level of accuracy with short deadlines.
Ability to maintain high level of concentration despite constant interruptions.
Ability to be flexible and change job priorities at a moment’s notice.
THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.
Revision Date – 10/01/2013