Program Administrator Job Description

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CHARACTERISTICS OF THE CLASS

Under the general direction of the Housing & Improvement Manager, performs professional planning work related to federal and state funded housing and community development programs. Incumbent exercises independent judgement in the application of knowledge of urban planning principles and the administrative and legal requirements of various grant programs. Assignments are carried out in accordance with general work instructions, professional knowledge of housing and community development issues, and federal, state and local laws, regulations and policies. Performs other work as required.

 

EXAMPLES OF DUTIES

A. ESSENTIAL FUNCTIONS

Prepares housing and community development planning documents, prepares reports to state and federal agencies and provides status reports for management as requested.

Collects and maintains demographic and housing stock data for preparation of plans and reports.

Performs needs assessment surveys and collects, analyzes, and interprets data for use in developing recommendations for housing programs.

Compiles environmental review records on all programs, submits these records for review by other agencies as required and maintains the environmental review records.

Seeks additional funding sources to support new or existing housing programs and community development projects and prepares grant applications as required.

Meets with community groups and other interested parties to share information and gather input for developing housing plans, programs and projects.

Provides staff support to committees and boards as required.

Develops contracts, requests for proposals, forms, procedures, and systems necessary for the implementation of programs and projects.

Reviews and analyzes State and Federal changes to various community development programs.

Maintains program files, tracks expenditures, monitors project budgets, and reviews project progress to ensure timely completion and compliance with state and federal regulations from inception to completion. Visits potential and existing project sites.

Maintains governmental accounting spreadsheets and prepares financial reports for various Housing & Urban Improvement programs.

 

REQUIREMENTS

A. TRAINING AND EXPERIENCE

Bachelor's degree in Urban Planning, Social Science, Public Administration, or a related degree from an accredited college or university and three years of professional experience in planning, research, program design and administration in housing and community development or a Master’s degree in related field and at least two years of experience in planning, implementation and delivery of federal and state grant-funded housing and community development programs or any equivalent combination of acceptable training and experience, as determined by the Community Development Director. Experience and proficiency with word processing, spreadsheets, and database management programs required. Working knowledge of State/Federal grant management programs preferred. Must possess and maintain a valid State of Florida driver’s license.

 

B. KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of modern planning, research and survey practices.

Knowledge of community resources, housing issues, the local housing market, and factors affecting the affordability of housing.

Knowledge of statistical principles and their application.

Ability to gather, compile and analyze data.

Ability to prepare comprehensive written reports and present recommendations orally and in writing.

Ability to communicate clearly, orally, and in writing.

Ability to understand laws, rules, and regulations governing federal and state housing and community development programs.

Ability to establish and maintain effective working relationships with associates, the general public, local, state, and federal agencies.

Skill in performing mathematical calculations.

Ability to coordinate the activities of others.

Ability to operate modern office equipment such as personal computer, copier, calculator, facsimile machine and overhead projector.

Ability to attend regular committee meeting that occurs after normal business hours.

 

C. PHYSICAL AND MENTAL REQUIREMENTS

Ability to see, read, and comprehend letters, numbers, words, maps, plans, or symbols which are both large and fine print.

Ability to hear, speak and understand conversation in English in various tones of voice, as well as accents or rapidly spoken.

Ability to print, use cursive writing, and draw letters, numbers, words, characters, and symbols which are legible and understood by others.

Ability to use a typewriter or computer keyboard which requires the use of hands, wrists, and fingers.

Ability to lift, carry, push, pull, and hold items which weigh between on and fifteen lbs., and for distances not to exceed 300 yd.

Ability to walk, stand and sit for periods not to exceed four (4) hours consecutively.

Ability to bend, kneel and squat for periods not to exceed ten (10) minutes.

Ability to learn complex tasks and remember how to complete tasks without assistance once trained.

Ability to work regularly scheduled hours.

Ability to grasp objects such as opening filing cabinets.

Ability to walk for distances during field visits.

Ability to operate motor vehicle.

Ability to attend evening meetings

Ability to work in undesirable conditions such as heat, humidity, dust and various other unpleasant working conditions on occasion.

Ability to deal with pressure of multiple deadlines and public presentations.

Ability to control behavior when encountering stressful situations, such as uncooperative peers, oral presentations, or when encountering necessary deadlines.

 

THIS JOB DESCRIPTION IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS AN ALL INCLUSIVE LIST OF ALL THE RESPONSIBILITIES, SKILLS OR WORKING CONDITIONS ASSOCIATED WITH THE POSITION. WHILE IT IS INTENDED TO ACCURATELY REFLECT THE POSITION ACTIVITIES AND REQUIREMENTS, MANAGEMENT RESERVES THE RIGHT TO MODIFY, ADD OR REMOVE DUTIES AND ASSIGN OTHER DUTIES AS NECESSARY. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.


Revision Date - 08/2014