Rules and Regulations - Policies and Procedures

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Amendments:

Tuition Reimbursement (August 2017)

Sexual Harassment (8/23/16)

Hours of Work (8/23/16)

Nepotism (8/23/16)

Non-Fraternization (8/23/16)

Unlawful Harassment (8/23/16)

Health Insurance 6.2 (Feb. 2016) 

Safety in the Workplace 7.1 - 7.4 (April 2014)

Prevention Of Workplace Violence (October 2011)

Career Opportunity Policy (July 2011)

Sick Leave Policy (July 2011)

Military Leave Policy (July 2011)

Working Out of Classification Policy (July 2011)

Drug Free Workplace Policy (July 2011)

Disciplinary Action Policy (July 2011)

Tuition Grant Program (December 2010)

FMLA Policy (September 2010)

Vacation Leave Policy (December 2010)

Holiday Policy (October 2009)

Step Pay Plan (September 2008)

Compensatory Time (April 2008)

 


 


  

SECTION 1

GENERAL PROVISIONS
PAGE #

1.1

PURPOSE STATEMENT 1-1
1.2 SCOPE

1-1

1.3 ADMINISTRATION

1-1

1.4 AMENDMENTS, CHANGES, OR REVISIONS

1-1

1.5 STATUS OF DEPARTMENTAL RULES & REGULATIONS POLICIES & PROCEDURES 1-1
1.6 EQUAL OPPORTUNITY EMPLOYER 1-1

  
SECTION 2 RECRUITMENT & EMPLOYMENT   
2.1 ELIGIBILITY 2-1
2.2 JOB VACANCIES & RECRUITMENT 2-1
2.3 CAREER OPPORTUNITY POLICY 2-1
2.4 APPLICATION PROCESS 2-6
2.5 DISQUALIFICATION 2-6
2.6 NEPOTISM 2-7
2.7 PRE-EMPLOYMENT PHYSICAL & DRUG TESTING 2-8
2.8 DISABILITY ACCOMMODATIONS 2-8

Americans with Disabilities Act Policy 2-8
2.9 PROCEDURE FOR FILLING VACANCIES 2-9
2.10 TYPES OF APPOINTMENTS 2-9
2.11 EMPLOYEE COMPENSATION 2-9
2.12 USE OF A TEMPORARY AGENCY 2-9
2.13 SAFE DRIVER POLICY - NEW HIRES 2-9

    
SECTION 3 PROBATION
3.1 PURPOSE 3-1
3.2 DURATION 3-1
3.3 EVALUATION OF PERFORMANCE 3-1
3.4 DISMISSAL 3-1

     
SECTION 4 EMPLOYEE MOVEMENT   
4.1 PROMOTION 4-1
4.2 TRANSFER 4-1
4.3 DEMOTION 4-2

     
SECTION 5 EMPLOYEE DEVELOPMENT  
5.1 IN-HOUSE TRAINING & EDUCATIONAL ASSISTANCE 5-1

Tuition Grant Program 5-1

Tuition Assistance Program 5-3
5.2 EMPLOYEE PERFORMANCE APPRAISALS 5-3

Performance Evaluation Program 5-5

     
SECTION 6 INSURANCE & BENEFITS 
6.1 GENERAL 6-1
6.2 HEALTH INSURANCE 6-1
6.3 LIFE INSURANCE 6-1
6.4 WORKER'S COMPENSATION INSURANCE 6-1
6.5 EMPLOYEE ASSISTANCE PROGRAM 6-1
6.6 ADDITIONAL OPTIONAL INSURANCE & BENEFITS 6-3

      
SECTION 7 SAFETY   
7.1 ACCIDENT PREVENTION & SAFETY 7-1
7.2 SAFETY EQUIPMENT, APPAREL, & DEVICES 7-1
7.3 ACCIDENT, INJURY, & ILLNESS REPORTING 7-1
7.4 RETURN TO WORK 7-2
7.5 ALTERNATE ASSIGNMENT 7-2
7.6 WORKER'S COMPENSATION COVERAGE 7-2
7.7 PLACEMENT FOR DUTY POLICY 7-3
7.8 HEALTH & WELFARE PROGRAMS 7-4
7.9 EMPLOYEES AFFLICTED WITH CATASTROPHIC ILLNESS 7-4

Bloodborne pathogen standard 7-6

     
SECTION 8 LEAVES OF ABSENCE   
8.1 GENERAL POLICY 8-1
8.2 HOLIDAYS 8-1
83 VACATION LEAVE POLICY 8-2
8.4 SICK LEAVE POLICY 8-3
8.5 BEREAVEMENT LEAVE 8-5
8.6 INJURY LEAVE POLICY 8-6
8.7 MILITARY LEAVE 8-6
8.8 CIVIL LEAVE 8-7
8.9 TRAINING LEAVE 8-7
8.10 FAMILY / MEDICAL LEAVE POLICY 8-7
8.11 UNPAID LEAVE OF ABSENCE 8-11
8.12 LEAVE DONATIONS 8-12

      
SECTION 9 CLASSIFICATION PLAN
9.1 PURPOSE 9-1
9.2 POSITION TITLES 9-1
9.3 JOB DESCRIPTIONS 9-2
9.4 ADMINISTRATION OF THE PLAN 9-2

      
SECTION 10 WAGE AND SALARY PAY PLAN
10.1 COMPENSATION 10-1
10.2 MAINTENANCE OF THE COMPENSATION PLAN 10-1
10.3 USE OF SALARY RANGES 10-1
10.4 PAY FOR PART-TIME WORK 10-1
10.5 SPECIAL PAY ADJUSTMENTS 10-2
10.6 PROMOTIONS 10-2
10.7 DEMOTIONS 10-2
10.8 LATERAL TRANSFERS 10-2
10.9 POSITION RECLASSIFICATIONS 10-3
10.10 WORKING OUT OF CLASSIFICATION 10-3
10.11 OVERTIME 10-3
10.12 COMPENSATORY TIME 10-3
10.13 STEP PAY PLAN 10-4

     
SECTION  11 GENERAL RULES & REGULATIONS
11.1 SOLICITATIONS 11-1
11.2 BULLETIN BOARDS 11-1
11.3 EMPLOYEE INFORMATION CHANGES 11-1
11.4 PUBLIC COMPLAINTS 11-1
11.5 DISTRIBUTION OF PRINTED LITERATURE 11-1
11.6 CONFIDENTIAL OR PUBLIC RECORDS 11-1
11.7 CREDIT STANDING 11-2
11.8 FIRE EMERGENCY PROCEDURES 11-2
11.9 PERSONNEL RECORDS & REPORTS 11-2
11.10 AUTHORIZATION FOR PURCHASES 11-2
11.11 PARTICIPATION IN EMPLOYEE ORGANIZATIONS 11-3

      
SECTION 12 CONDUCT OF EMPLOYEES 

12.1 HOURS OF WORK 12-1
12.2 ATTENDANCE 12-1
12.3 TARDINESS 12-1
12.4 CODE OF ETHICS 12-1
12.5 OUTSIDE EMPLOYMENT 12-2
12.6 POLITICAL ACTIVITY 12-2
12.7 PUBLIC RELATIONS 12-2
12.8 USE OF CITY VEHICLES 12-2
12.9 DISCRIMINATION/HARASSMENT FREE WORKPLACE 12-3
12.10 SMOKING AT THE WORKPLACE 12-4
12.11 DRUG-FREE WORKPLACE 12-4
  Commercial Driver's License drug/alcohol testing 12-7
  Procedure in handling an impaired employee 12-8
12.12 PREVENTION OF WORKPLACE VIOLENCE POLICY 12-8
12.13 INFORMATION SYSTEMS USE 12-10
12.14 ALLEGED CRIMINAL CONDUCT 12-13
12.15 TRAVEL 12-14

      
SECTION 13 DISCIPLINARY ACTION
13.1 SCOPE 13-1
13.2 REASON FOR DISCIPLINARY ACTION 13-1
13.3 PROCEDURES FOR DISCIPLINARY ACTION 13-2

"Notice of Suspension prior to Dismissal and Appeal Rights" Form 13-4

      
SECTION 14 GRIEVANCE PROCEDURE  
14.1 SCOPE 14-1
14.2 PROCEDURE 14-1
14.3 RULES OF GRIEVANCE PROCESSING 14-2

      
SECTION 15 SEPARATION   
15.1 TYPES OF SEPARATION FROM CITY SERVICE 15-1
15.2 RESIGNATION 15-1
15.3 RETIREMENT 15-1

Retirement Presentation Policy 15-1
15.4 MEDICAL / DISABILITY 15-2
15.5 DEATH 15-2
15.6 LAYOFF 15-3
15.7 CITY PROPERTY 15-3

      
SECTION 16 DEFINITIONS

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