Message from the Deputy City Manager
Last month we celebrated Administrative Professional’s Day in recognition of the specialized expertise and daily support provided by administrative professionals in the city. Not everyone may be aware, however, that Melbourne’s administrative professionals proactively organized a working group that meets periodically to share information and strategies.
The administrative professionals group started last year with an Administrative Professional’s Day appreciation lunch. They held two subsequent lunch and learns — first on the proper completion and processing of travel requests and second on how to create and use fillable PDF forms. The group was also trained by Human Resources for the recent online open enrollment process so that administrative professionals could provide support in their departments during the open enrollment period.
The main intent of the group is to establish a support system among the administrative professionals so they know who to go to for assistance or guidance when an issue they are unfamiliar with arises. The lunch and learns provide valuable training as well as the opportunity for the members to match faces with names and meet their co-workers. Ongoing communication occurs throughout the year with the sharing of information, tips and resources. Training is provided by members of the group or other city employees, and upcoming topics include PO change orders and records retention
Speaking of records retention, it is up to all of us to retain public records in accordance with state law. Each department has a public records coordinator that you can go to for questions, and the City Clerk’s Office provides training throughout the year. As more and more business is conducted utilizing cell phones, it is imperative that public records relating to city business are maintained, whether on a city-issued cell phone or a personal cell phone. An updated policy is being developed that will provide additional guidance on how employees should retain records housed on cell phones, such as email, texts and photographs. The policy will be developed with input from each department, and training will be provided.
Thank you for all you do,
Administrative Professionals Recognized for Critical Service to the City
Back row: Deborah Adams, City Clerk’s Office; Patricia Brubaker, Parks & Recreation; Robin Rice, Human Resources; Leslie Faletra, Fire Department; Amy Ambrose, Fire Department; Joanne Minchak, Public Works & Utilities; Omega Donisi, Public Works & Utilities; Denise Billets, Management Services; Marianne Arbuckle, Public Works & Utilities; Sherry Myers, Public Works & Utilities; Kirsten Welch, Public Works & Utilities. Front row: Tricia Peebles, Engineering Department; Donna Spann, Code Compliance; Rebecca Thibert, City Manager’s Office; Terrye Dexter, Human Resources; Tina Casey, Airport Police Department.
In honor of Administrative Professionals Day, the City hosted a special luncheon in honor of all of its administrative professionals. Started by the International Association of Administrative Professionals (IAAP) in 1952, Administrative Professionals Day is held annually to recognize the critical services that more than 22 million administrative professionals provide in offices around the country. With more than 50 administrative professionals at the City this was a great opportunity to recognize the hard work and dedication of these employees.
Employees Enjoy Annual Health & Wellness Fair
On April 6, more than 200 employees attended the Employee Health and Wellness Fair, where they learned about healthy-living products and services from 47 vendors. Employees and vendors gave the event high marks. Employee’s noted the fair’s “great atmosphere,” “variety of friendly, helpful and informative vendors” and said it was time well spent. Vendors remarked that the event was a “great concept” and was “well-organized, friendly, professional and fun.”
Health First Offers Resources to Help Employees Quit Smoking
Health First now offers several new smoking cessation resources to employees:
- Online resources are available www.myHFHP.org, including tips and support to handle relapses, a journal that helps reveal smoking triggers, a progress tracker and other tools.
- Magellan Behavioral Health also offers an online tobacco cessation program at www.magellanassist.com.
- Professional health coaches can help set tobacco-free goals and track progress by phone or online. To get started, call 1-800-308-5848 Monday through Thursday 9 a.m. to 7 p.m. and Friday and Saturday from 9 a.m. to 6 p.m. or access the Health First member portal at www.myHFHP.org and choose the Healthy Living Program tab to enroll.
- Health First covers the prescription medications Chantix and bupropion that can be used to help stop smoking. (Over the counter nicotine replacement patches, gum and inhalers are not covered by insurance.)
Trash Bash Volunteers Remove 4,301 Pounds of Litter in One Day
The annual Trash Bash event was held in Melbourne on April 7. On a day that featured beautiful weather, 234 volunteers displayed community pride as they collected 4,301 pounds of litter from 10 sites throughout the City of Melbourne. Litter collection was also done by kayakers in the Indian River Lagoon near the Crane Creek Promenade and Manatee Park. “Trash Bash helps beautify the City and decreases the potential for a great deal of litter being washed into storm drains during rain events,” said Environmental Community Outreach Manager Jennifer Wilster. Trash Bash is sponsored by Keep Brevard Beautiful (KBB) with clean-up sites throughout the various cities and communities in Brevard County. It is sponsored nationally by Keep America Beautiful as the Great American Cleanup. A special thank you goes to the companies that supported the event, including Dunkin’ Donuts (W. New Haven Boulevard and Lake Washington Road stores), Einstein Bagels (U.S. 1 store), Krispy Kreme Doughnuts, Love Bugs Donuts and Bakery, McDonald’s (Sarno Road, Hibiscus Boulevard and E. Eau Gallie Boulevard stores), Publix and Waste Management.
Swim Lesson Registration Starts May 19; City Pools Open May 26
All City of Melbourne pools open on May 26! Registration for Swim Lessons opens on Saturday, May 19, at 8:30 a.m. at the Eau Gallie Civic Center and continues 9 a.m. – 5 p.m. Monday – Friday. Swim Lessons begin in June. For more information, visit the Play Melbourne website: www.PlayMelbourneFL.org/pool or call (321) 608-7400.
Congratulations to the following employees on their recent promotions:
- James Lester to Equipment Operator I, Parks Maintenance
- Brandon Lawson to Wastewater Operator B, Water Reclamation
- Christopher Pushman to Maintenance Worker II, Water Distribution
- Stephen Wilster to Wastewater Operator A, Water Reclamation
Applause Award Winners
Ed Gast (far left) and Steve Innes (center right) present John Walker with an Applause Award. Kat Gangwer (center left) receives a gift card from the Applause Award drawing from Cindy Dittmer (far right).
Congratulations to recent winners of the Applause Award! The following employees were recognized for exceeding their normal job duties to provide customer service, perform a service or project, or to facilitate teamwork and/or collaboration:
Congratulations to Maureen Reese for Becoming a U.S. Citizen
In April, City Hall Switchboard Operator Maureen Reese was sworn in as a U.S. Citizen. Congratulation, Maureen!
Welcome New Employees!
Pictured from left to right: Denette Hancock, Police Support Services; Bradley Balavender, Fire Operations; Manasseh Simmons, Police Support Services; Christina Brainard, Police Support Services; Irvin Corado, Fire Operations; Ellen Erenbaum, Airport Administration; Ryan Gordon, Fire Operations; Wade Williams, Eau Gallie Civic Center; Derek Gilbert, Fire Operations; Sandra Acevedo, Airport Administration; Michael Pyne, Parks Maintenance; Michael Barker, Traffic Engineering; Manny Madrigal, Information Technology; Sundae Hein, Recreation; Mathew Thatcher, Police; Domenique Duff, Lipscomb Community Center; Juan Sabio Mira, Fire Operations; Leyda Pendergrass, Utility Billing and Collection; Michael Padley, Fire Operations; Brad Bailey, Crane Creek Golf Course.
Pictured from left to right: Shane Custer, Parks Maintenance; Jessica Voelker, Water Production; Rachel Schaler, Water Production; Sabrina Priske, Financial Services; Colene Smith, Utility Billing and Collection; Abigail Marsh, Wickham Community Center; Rick Melvin, Police Department.
New employees not pictured:
Jennifer Kittel – Crane Creek Golf Course
Michael Padley – Fire Operations
Millicent Grant – Police Support Services
News to Share?
Please contact Cheryl Mall, PIO: Cheryl.Mall@mlbfl.org or (321) 608-7265.