Vendor Information

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How to Do Business With the City [Download Vendor Guide]

Vendor Registration

Vendors interested in doing business with the City, please click on the below link for instructions on how to register. 

Finding Current Solicitations

Vendors interested in current City solicitations may find information:

  1. Posted on a bulletin board in the Procurement Division at City Hall
  2. Posted on the City’s website under "Procurement"
  3. Posted electronically on the following websites: 

Vendors subscribed to the City's e-notification system will receive automatic notification of newly issued solicitations when selected categories match the City's request for goods or services.   

Requests for Bids/Proposals are published in the Florida Today newspaper (legal ad section).

Methods of Purchase

Procurement Threshold Matrix

Purchases of equipment, materials, supplies, and services are solicited in accordance with the following procurement thresholds:

  1. Small Purchase (up to $5,000) - Price quote(s) is/are obtained from department or divisional staff.
  2. Open Market Purchase ($5,000.01 to $15,000) - Informal written quotations are solicited by department or division staff from at least three (3) vendors.
  3. Formal Quotes (IFQ) ($15,000.01 to $35,000) - Formal quotations are solicited by Purchasing Division staff via Demandstar.com. 
  4. Formal Invitations to Bid (ITB) / Requests for Proposals (RFP) ($35,000.01 and over) - Formal sealed bids (ITBs) and proposals (RFPs) are solicited by Purchasing Division staff via Demandstar.com and require public notice, public opening and formal award.

Formal quotes and bids may be waived for:

  1. Purchase from governmental entity (piggyback)
  2. Sole source procurement
  3. Emergency purchase when there exists a threat to public health, safety, or welfare

Local Preference Policy

“The City extends preference to those vendors, contractors, or service providers, who maintain a valid Local Business Tax Receipt, issued by either the City of Melbourne or Brevard County, at least one (1) year prior to bid submission; and, whose business address is located within the City limits of Melbourne or boundaries of Brevard County. A 5% preference is given to qualified City vendors and a 2% preference is given to qualified Brevard County vendors. Local bidders, whose bid is within 5% or 2% respectively, of the lowest responsive, responsible non-local bid, shall be given an opportunity to match the lowest bid pricing."

PO Terms and Conditions

View Bid Protest Policy/Procedure